Human Resource Management

Buffalo State utilizes a web-based applicant tracking system, PeopleAdmin, for the online management of the recruitment process for faculty, professional, classified, and graduate assistant vacancies. The applicant tracking system intakes the employment applications (including resumes, cover letters, etc). The recruitment process for faculty, professional, and graduate assistants includes the completion of a recruitment plan/job posting, pre-interview search report (graduate assistants excluded), interview and recommendation report, and appointment form. Targeted training is provided to individuals involved in the recruitment process.

For assistance with the process or search waiver inquiries, please contact Carey Seneca or call 878-4822.

Recruitment Resources for Search Committees

• Search Workflow and Manage Applicants through to Hiring Proposal Guide
• Pre-Employment Background Screening Policy and Forms

Advantages of an Applicant Tracking System

Increased effectiveness and efficiency of the recruitment process:

1. Web-based system enables initiation, routing for approvals, and an audit trail of the recruitment plan, pre-interview search report, interview and recommendation report, and the appointment form.
2. 24/7 access from any device with Internet access to view status of recruitment forms and the applicant pool.
3. Screen applications electronically for minimum qualifications using job specific questions (eliminates need to review every application for minimum qualifications).
4. Update status of applicants and e-mail applicants when the recruitment process is completed.
5. Reporting tools to compile affirmative action data and other reports.
6. Shorten time frame for filling positions.

Improved service to job applicants. Applicants may:

1. View and apply for job postings online.
2. Complete and save an application online (which is protected by their own logon and password) and apply it to multiple postings at one time and to future job openings.
3. Update the application online with specific skills and experience related to a posting.
4. Access and review the job requirements while completing the application.
5. Submit an application immediately and directly to the hiring manager and search committee, minimizing the risk of missing a deadline or loss of the application.
6. Track the status of the application and the recruitment process at any time.
7. Learn about job openings and apply for positions at any time and from any computer with access to the Internet.
8. Receive immediate acknowledgement that their application has been received along with a unique confirmation number.
9. Receive automated e-mail as status of the recruitment process changes, eliminating the need to contact the search chair to check on application status.